News and Events
Team admistrator vacancy
Regen SW is recruiting for a team administrator, who will ensure that the office runs smoothly and that team members have sufficient administrative support to undertake their jobs efficiently and effectively.
Please see the full job description below, or please download a full application pack here:
Pdf: http://regensw.co.uk/downloads/RegenSW_271.pdf
Word doc: http://regensw.co.uk/downloads/RegenSW_272.rtf
JOB DESCRIPTION
Location: Exeter
Reports to: Finance and Operations Manager
Salary range: £15,000 to £20,000
Overall job purpose
To ensure that the office runs smoothly and that team members have sufficient administrative support to undertake their jobs efficiently and effectively.
Principle responsibilities
Personal Assistant role
- Provide PA support to the Regen SW Chief Executive, EST Regional Manager and other senior Regen SW team members including coordination of diaries and travel arrangements
- Answer switchboard telephone calls and direct them to the appropriate member of staff or take and pass on messages
- Organise meetings, both internal and external to the organisation, working lunches, providing itineraries and making travel arrangements as required
- Take minutes / notes for internal meetings where necessary
Office systems
- Take responsibility for the stationary systems and arrange correct quantities of supplies to be stored in the Regen SW offices, anticipating increased demand around the time of mail-outs and events
- Arrange all of Regen SW and EST's mail, pick up post from previous offices and contact mailers to update their details, take internal post to be franked and deliver to the Innovation centre desk. Arrange large mail-outs. Maintain details of postage costs.
- Input and update information in Regen SW's central database systems, including processing memberships and e-bulletin requests, making changes to the company directory dealing with email bouncebacks and uploading events onto the online calendar
- Undertake photocopying and general administration in support of the team
- Ensure that communal areas in the office are kept tidy and that plants are watered regularly.
- Collect office supplies as necessary
- Maintain Regen SW's environmental standards outlined in the staff handbook
- Deal with Regen SW's recycling and shredding
PERSON SPECIFICATION
Qualifications and administrative skills:
- Educated to A level (or equivalent) standard with GCSE English and Maths grade A-C
- Good knowledge of administrative processes and systems
- Experience in an administrative role
- Good typing & IT skills
- Polite telephone manner
- Experience in setting up and managing databases
- Ability to plan and organise own and others' workload
- Ability to maintain confidentiality and demonstrate discretion at all times
- Good communications skills both written and verbal
Team skills:
- Experience of team working
- Ability to work constructively and co-operatively with other team members
Personal qualities:
- Good attention to detail
- Good interpersonal skills
- Creative problem solving skills
- A commitment to maintaining high standards
- A commitment to sustainable working practices
- A good degree of initiative and self motivation
- A flexible approach to work, with the ability to deal with a multitude of tasks simultaneously
- Willingness to work occasional unsocial hours and to travel as required
Benefits and term
- Fixed term contract to end March 2011
- Salary range £15,000 to £20,000
- 25 days paid holiday a year plus public holidays
Application process
- Apply by post or email via application form, giving evidence of how you meet each one of the requirements of the Person Specification.
- Send your application to Chloë Uden, Regen SW, The Innovation Centre, Rennes Drive, Exeter EX4 4RN or by email to admin@regensw.co.uk
- Closing date for receipt of applications is midday Monday 23rd March 09
- Short-listed candidates will be invited to interview in Exeter on Thursday 2nd April 09.
About Regen SW
Regen SW is the sustainable energy agency for South West England.
Our mission is to speed up the transition to a low-carbon economy in South West England, by:
- unlocking sustainable-energy business opportunities
- accelerating the uptake of the region's renewable energy resources
- championing effective energy-demand-reduction initiatives in the region.
We help develop all aspects of the sustainable energy industry in the south west by giving independent advice to decision makers; acting as a sounding board for developers; supporting demonstrator projects across a range of technologies at both micro and utility scale; and stimulating an informed public debate about sustainable energy.
Regen SW is a not-for-profit company, with both its membership and its board of directors comprising representatives from the private, voluntary and public sectors. Core funding for Regen SW comes from the South West of England Regional Development Agency.
The Regen SW team is based in Exeter. Geographically we cover the seven counties areas of the South West: Cornwall, Devon, Dorset, Former Avon, Gloucestershire, Somerset, and Wiltshire.
